Project Assistant

We are looking for a Project Assistant to perform a variety of administrative tasks and support our GP. Project Assistant’s responsibilities include managing project schedules, financials, and quality. To be successful in this role, you should be able to adapt to and learn new software and programs quickly, work proactively as a problem solver, be well-organized, and have great time management skills, and be able to function with minimal guidance. Ultimately, you will contribute to the efficiency of our business by providing support to project teams.

Responsibilities:-

Create new projects in the financial system. Manage project forecasts, overruns and provide reporting on budget versus actuals on a regular basis.

• Provide reminders to project managers and counterparts for project/scope change authorizations.
• Schedules, organizes, and coordinates departmental and inter departmental meetings
• Act as the point of contact among various depts, clients and other external partners.
• Manage information flow in a timely and accurate manner.
• Track project and departmental expenses and prepare weekly, monthly or quarterly reports
• Format information for internal and external communication – memos, emails, presentations, reports.
• Take dictation and minutes
• Organize and maintain the office filing system
• Effectively communicates and coordinates for the completion of the tasks as per the deadline and initiates follow-up action.
• Assist with preparing monthly newsletter, announcements.
• Produce reports, powerpoint presentations and briefs
• Streamlines team communications to maximize productivity, track and help drive completion of key deliverables.

Qualifications And Experiences:-

• Bachelor’s Degree in any field. A specialized Administrative Assistant Course would be anadded advantage.
• Must have 5-10 years of relevant experience.
• Must have proven experience providing administrative support for Senior Leadership and/ or department in order to qualify.
• Knowledge of office management systems and procedures
• Experience in exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills with an ability to think proactively and prioritize work
• Integrity and confidentiality
• Excellent in Microsoft Office Products including Excel, Word and PowerPoint
• Outstanding planning, organizational and time management skills.
• Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
• Outstanding English communication i.e., proficient in spelling, punctuation, grammar, and other English language skills and excellent verbal and written communications skills

Location:-

• Mumbai, Maharashtra.

Company Overview:-

Burns & McDonnell is a family of companies bringing together an unmatched team of engineers, construction professionals, architects, planners, technologists and scientists to design and build our critical infrastructure. With an integrated construction and design mindset, we offer full-service capabilities with more than 60 offices globally. Burns & McDonnell India was established in Mumbai in 2013 as a 100% subsidiary.