Operations Support Associate (Cost Mgmt)

Support the IMDS Project Managers in providing transparent cost control to operations projects administration. Liaise between Operations and Finance & Administration (F&A) on matters. Regional coverage for Middle East and North Africa projects.

Duties & Responsibilities:-

Functions:-

• Ensures all timesheets are collected
• Ensures approved client worksheets are collected
• Input time to Peoplesoft Time & Labour and ensures accuracy of payroll
• Prepare billing summary and draft invoice details for PM approval, submit to client for SO creation or to F&A for invoice creation
• Receive Service Orders and approvals for ongoing project work
• Requests new Service orders for new projects
• Submit new project documents to F&A for project number creations (PNRF)
• Run reports for management use
• Liaise with F&A team on any unbilled revenue and outstanding SO’s
• Follow up with client to obtain approvals for processing unbilled revenue

Essential:-

• Timesheet & client worksheet control
• Vendor setup
• Client project/finance team relationships

Non Essential:-

• Other duties as assigned
• Quality improvements
• HSE improvements
• Efficiency improvements

Qualifications And Experiences:-

• Diploma or degree qualified Financial, Business, Admin  or related Administration, Planning, Organizing.

Required:-

• Minimum 3 years’ experience of effectively supporting project teams (E)
• Minimum 3 years within oil, energy, construction or similar industries (P)
• Experience in supporting finance dept. with invoicing details
• Ability to communicate with multi cultural team of technicians and engineers for projects (E)
• Ability to work independently in most circumstances and use initiative to propose and implement changes to work practices (P)
• Ability to write accurate and concise communications (E)
• Ability to communicate effectively (E)

Knowledge, Skills, Abilities, and Other Characteristics:-

Computer Skills:-

• Knowledge of Microsoft Word, Excel, Peoplesoft, MS Project, Primavera

Problem Solving:-

• Identifies and resolves problems in a timely manner; Gathers and analyses information skilfully Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Technical Skills:-

•  Assesses own strengths and weaknesses; Pursues training & development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

Interpersonal Skills:-

• Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.

Oral Communication:-

• Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Written Communication:-

• Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Teamwork:-

• Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed.

Organizational Support:-

• Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization’s goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

Attendance & Punctuality:-

• Is consistently at work and on time; Ensures work responsibilities are covered when absent.

Motivation:-

• Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard or excellence; takes calculated risks to accomplish goals.

Quality:-

• Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Ethics:-

• Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Location:-

• Chandigarh, India.

Company Overview:-