Executive Assistant To Chief Executive Officer

NSEFI is seeking an Executive Assistant to the CEO who will serve as a gatekeeper, problem solver and all-around team partner. The ideal candidate will have the ability to simultaneously handle complex situations and multiple responsibilities and a demonstrated ability to manage confidential information and sensitive projects. The Executive Assistant manages day-to-day administrative duties in support of the CEO, including scheduling meetings, managing travel and expenses, and coordinating materials to prepare for meetings and events. This individual also acts as a liaison between the CEO and other members of the NSEFI staff, as well as the NSEFI Executive Committee and other external constituencies. They must exhibit the ability to build strong and professional relationships through direct interaction with peers, industry professionals, and government officials.

The goal of the Executive Assistant is to ensure the CEO has a seamless daily schedule, and that both short- and long-term projects are carried out to timely completion. The ideal candidate will be exceptionally organized, detail-oriented and proactive with a natural ability to thrive in a fast paced, ever-changing, team-based environment.

Responsibilities:-

• Manage the CEO’s calendar and daily schedule, including:
• scheduling internal and external calls and meetings
• managing logistical setups such as teleconference or videoconference
• handling catering and coordination for internal events
• organizing and coordinating distribution of appropriate materials
• Act as primary liaison to Executive Committee, including responding to incoming requests for information, facilitating calls and engagement between the CEO and Executive Committee, and overseeing compliance with governance requirements
• Support the CEO and the Chief of Staff in the preparation and execution of quarterly Board Meetings and monthly Executive Committee meetings, including managing RSVPs, coordinating on-site logistics and catering as appropriate, distributing agendas and reading materials, taking minutes and logging attendance and outcomes of official votes
• Effectively represent the CEO to internal and external stakeholders, both on the phone and in person
• Provide support for organization-wide operations and administration, including logging cash receipts, receiving and distributing mail, and other duties as needed
• Work alongside the Meetings and Events department to plan and execute high level receptions and events
• Support the CEO and the organization’s efficiency and productivity by prioritizing, organizing agendas, taking minutes, and following up on pending action items
• Draft letters, emails and other correspondence on behalf of the CEO
• Coordinate travel arrangements, including multi-city travel schedules/itineraries (ground transfers, air, hotel, etc.)
• Execute additional administrative tasks on behalf of the CEO, including expense reporting, timesheets, maintaining contact information, and other duties as assigned

Qualification And Experience:-

• A bachelor’s degree (related to engineering or energy management is a bonus)
• At least 1-2 years’ experience in administrative and executive support roles, including at least 1 years of experience directly supporting a C-suite level executive
• Exceptional organizational skills and attention to detail
• Fluency in Microsoft Office tools, especially Outlook, Word, and Excel, as well as overall computer literacy to manage other platforms and handle tasks efficiently
• Strong communications and writing skills and ability to effectively respond to incoming requests from industry leaders and government staff
• A strong work ethic and cheerful customer-service attitude in order to thrive in our fast-paced, team-oriented environment
• Experience in trade associations or membership organizations is a plus
• Be professional, respectful and exhibit a 24/7 white glove mentality

Location:-

• New Delhi, India.

Company Overview:-

National Solar Energy Federation of India (NSEFI) is an umbrella organization of all solar energy stakeholders of India. This apex solar organization works in the area of policy advocacy and is a National Platform for addressing all issues connected with solar energy growth in India. It consists of leading international, National and regional companies and includes Solar Developers, Manufacturers, EPC Contractors, Rooftop Installers, System integrators, and Balance of Plant suppliers and manufacturers, Small and Medium Enterprises and works in a complimentary manner with the Central and State Governments for achieving India’s national solar target of 100 GW by 2022.