Executive Assistant – GFS

We are looking for a competent and enthusiastic Executive Assistant to support our Global Facilities Global Practice’s (GP) who will provide support to the GP leadership team to ensure continuity of daily global practice operations and functions. Executive Assistant must be quick professional with great time-management and multi-tasking abilities. It is with their diligence and competence in their work that GP and Business leadership can focus on their managerial responsibilities without worrying for other tasks.

Responsibilities:-

• Provide high level administrative support to GP leadership team which includes but not limited to areas of administration, training, GP outreach program, travel, guests, GP meetings and celebrations, marketing collaterals, professional society engagement, office moves, HR engagement, etc.
• Responsible for gathering, compiling, verifying, and analyzing information to prepare documents such as memos, letters, reports, and presentations.
• Assemble and analyze information involving business plans, and financial reports, resulting in the final plan submission.
• Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
• Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
• Responsible for handling sensitive and confidential information.
• Manage schedules, appointment requests and a high volume of calendar meetings and events.
• Evaluate bids and negotiate contracts of significant value for meeting and celebration venues.
• Coordinate travel arrangements and prepare travel itineraries.
• Oversee catering and conference room management for division meetings and events.
• Assist Officer or Regional Office Manager’s leadership team with calendar management, expense reports, travel, meeting coordination, and signature routing as requested.
• Coordinate department related issues and complaints, such as operational resources, workstations, space assignments and supplies, and follow up that resolution has been obtained.
• Provide cross training and performance feedback on entry level administrative staff.
• At time the candidate will have to coordinate with the US team and take instructions directly from them to support them administratively.

Qualifications And Experience:-

• Bachelor’s Degree in any field or specialized Executive Assistant Course.
• Must have minimum 15 -20 years of experience supporting senior level executives.
• Position requires ability to maintain the highest level of discretion and confidentiality.

Competencies:-

• Ability to work independently, demonstrating accuracy, reliability, and problem solving skills.
• Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.
• Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks.
• Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).

Location:-

• Mumbai, Maharashtra.

Company Overview:-

Burns & McDonnell is a family of companies bringing together an unmatched team of engineers, construction professionals, architects, planners, technologists and scientists to design and build our critical infrastructure. With an integrated construction and design mindset, we offer full-service capabilities with more than 60 offices globally. Burns & McDonnell India was established in Mumbai in 2013 as a 100% subsidiary.