Document Controller, Grade-II

• Create document objects and attach appropriate files.
• Engage in document migration projects as required.
• Revise files and document objects, set up ECOs for sites to review and approve for new documents.
• Run weekly reports to track aging ECOs, ECRs, and ROUTES etc. and develop metrics.
• Run daily Release Report & Development part OII Report and check all attributes are filled- in correctly.
• Support Oceaneering manufacturing site for storage of documents on server
• Work on Document formatting and data analysis projects
• Extract certificate files (Material certificate / Reports / Drawing certificate/ supplier Document, etc.) from smartsheet / Google drive / Site / Supplier email etc.
• Edit and upload Certificates / documents on data management software like PDM / PLM / PSFT and fill required attributes of certificates
• Create / release engineering parts on server and transferring data of parts from one software to another
• Identify documents (Such as Images, FAT, test reports, shop drawings, data sheet. etc.), segregate them and upload them under respective locations.
• Create MDL (Master Documents list) for Business Unit as per project requirement
• Generate the various document control reports as required.
• Convert and upload legacy documents into PLM/PDM.
• Provide the quality of deliverables and maintain quality records (KPI’s).
• Ensure the entry in Lesson Learned log after completion of each project.

Non Essential:-

• Promote team spirit, open & transparent work culture.
• Work towards establishing Operational Excellence at ODC. Support Quality Management System implementation at ODC and drive Continuous Improvement process.
• Do additional administrative /technical jobs as assigned

Qualifications And Experience:-

Required:-

• Required Bachelors in Science / Commerce / PGDCA/ BCA or other relevant educational field.
• 2 – 4 years of practical experience as Document Controller or equivalent position
• Should possess knowledge of the Microsoft Office package, especially of Excel and word.

Desired:-

• Good knowledge of Microsoft Office applications
• Knowledge on MS Excel including formulas, special functions viz. Pivot table, pivot chart, vlookup, hlookup etc.
• Exposure with PLM / PDM or Other Document management tools is highly desirable.

Knowledge, Skills, Abilities, and Other Characteristics:-

• Self motivated, confident and passionate.
• Teamwork & Interpersonal skills.
• Disciplined documentation and record keeping skills.
• Flexibility and adaptability under adverse conditions.
• Ability to show initiative, good judgment, and resourcefulness.
• Ensures that regular consistent communication takes place within area of responsibility.

Location:-

• Chandigarh, India.

Company Overview:-